Topics and keywords
TalkBar has two ways to label your work. Topics are your own labels, with a name and a color, that you put on sessions and notes. Keywords are picked by AI from each session's content. Both help you filter lists and find related work.
| Topics | Keywords | |
|---|---|---|
| Who adds them | You | AI, when it writes a session's summary. You can edit them. |
| Used on | Sessions and notes | Sessions |
| Look | Name and color | Plain words |
| Own page | Yes | No |
| Managed in | Settings → Topics & Keywords → Topics | Settings → Topics & Keywords → Keywords |
Topics
Topics belong to the workspace and are shared by sessions and notes. TalkBar never adds a topic on its own: a topic is on an item only because you put it there, or because a series you set up carries it to every meeting.
Add topics to a session
- When you start a session: use Topics and source in the session setup.
- During or after a session: use the topics row in the session's details. Click Add, then pick topics in Assign topics.
- For a series: topics saved on a session series are added to each new meeting of that series.
In the picker, type in Find or create topic…. If no topic has that name, choose Create “name” to make one on the spot. Click Save to apply.
Add topics to a note
- In the note editor, use Add to topic… in the note's links.
- In the Notes list, open a note's menu and choose Add to Topic.
An item can have up to 20 topics.
The topic page
Click a topic chip anywhere in the app to open its page. It lists everything tagged with the topic on two tabs, Sessions and Notes, each with its own search box.
| Action | What it does |
|---|---|
| Edit | Rename the topic or change its color. |
| Delete topic | Deletes the topic. The sessions and notes are kept; only the topic is removed from them. |
| Remove from topic | In a row's menu: takes the topic off that one session or note. |
You can also open a topic's page from Settings → Topics & Keywords → Topics by clicking its name.
Filter by topic
- Sessions: filter the list by topic. See Sessions overview.
- Notes: filter by topic. See Notes.
- Projects: on a project's Sessions tab, filter by topic.
Keywords
When AI writes a session's summary, it also picks keywords: the important words of that conversation. They appear with the summary and in the session list.
- Edit keywords next to the keywords lets you add, change or remove them. If a session has none, click Add keywords.
- A session can have up to 20 keywords.
- When you remove a keyword, AI will not add it back to that session when the summary is written again. Keywords you add yourself are kept.
Filter by keyword
Filter the Sessions list, or a project's Sessions tab, by keyword. Searching sessions also matches their keywords.
Turn a keyword into a topic
A keyword is often a good topic. Open Settings → Topics & Keywords → Keywords to see every keyword in the workspace and how many sessions carry it.
- Convert to topic creates a topic with the keyword's name and assigns it to every session that carries the keyword. If a topic with that name already exists, you can Assign topic instead.
- Select several keywords and use Convert to topics to convert them at once.
- View sessions opens the session list filtered by the selected keywords.
- Delete removes keywords from every session that carries them. AI will not restore them unless you add them back on a session.
The keyword stays on its sessions after you convert it. See Projects, topics and keywords settings for every control on that tab.